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Basics of the New Smart Answer Window

Written by Service Desk

Updated at December 28th, 2025

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The new Smart Answer screen introduced in TheFormTool PRO v2.8 and Doxserá 2,2 will replace three Answer Screens with one and will very noticeably decrease directions, buttons and potential screen confusion.

This new screen noticeably reduces work effort and the time it takes to create ever more powerful questionnaires.

Transcript:

 

So here's the new interface. I'm going to start with my cursor in Answer here in the Q and A table and click the Smart Answer button. And here's the new interface.

The first level of choices is now horizontal across the top of the screen and now these truly are mutually exclusive choices so you won't find yourself going down wrong paths.

The choices are text, do you want a text type answer, a dropdown type answer, a yesno answer, checkboxes, or derived. And there is no overlap there. Those are five distinct choices.

If you choose text dropdown or yesno, you'll find on each of those tabs the first two choices are the same. You either want a single text box or a series of text boxes.

You want a single drop down or a series of drop downs, or you want a single yesno or a series of yesno's.

Check boxes, just by their nature, don't need that choice because there's always going to be multiple check boxes and derived are a special case with their own choices.

So going back to text dropdown and yesno, here's my choice of a single text box for the answer.

The example over here, notice it's labeled example now instead of preview because it's truly giving you an example of how such an answer type might be used in a finished form. It's no longer showing me the current state of my form. It's showing me the ending state of a form in which this answer type has been used successfully.

So if I choose series of text boxes, now I see a series of text boxes showing how that might be used.

If I choose link to a preceding series answer or a grid, then I get my drop down showing me the answers to which it might be linked. And another example here showing me how that was used successfully in a form. Because this interface has been cleaned up and arranged differently, we now have a little more room to give you some additional information as well. So you'll see blue text showing up here in your example which you can read if you want more instruction about the various answer types. We've got the room for it now that we didn't have before. If I go to dropdown, again we have either a single dropdown or a series of dropdowns with what is still an interactive example here.

And this screen here seems a small thing but it might be what I'm most excited about.

Previously your dropdown choices interface had I think five buttons along the side and it was quite cumbersome to add your choices to the screen. Now there's just one big text box and I can type all my choices right here. I'm going to make a single drop down box and I'm going to type in some choices apple, banana, cherry, I can't think of anything that starts with dates like that.

And I'm just pressing enter at the end of each entry, just typing very naturalistically here on my keyboard without fussing with any buttons to add items to the list like I used to. And then when I click Okay that parcels it all into the text box just the way it did before. When I return to edit this screen, instead of dealing with moving items up and down and rearranging things, I can just directly type my new items, something else, right here in the list wherever I want them to appear.

I do still have the ABC button which will alphabetize this list for me if I've typed in a bunch of stuff without worrying about the order and then I want to alphabetize it at the end. So that's handy.

And maybe best of all, I can copy and paste into this screen now. So I can copy any list from anywhere and then press control V, that's your Windows paste key, control V as in Victor, paste that list right here into the box and click Okay and I've got my dropdown list.

Very pleased about that.

Let's just go through the others here. Here's our yesno choices. We can have a single yesno or a series of yesno's that are linked to a preceding answer or grid.

The same choices in here that used to appear. Check boxes has a limited number of choices. They can either be typed here linked to another answer, except not in this particular form. This is another nice thing.

Previously when you made a choice that did not apply, you get an error message. Now when you make a choice that does not apply to a particular form it tells you why it doesn't apply and it even tells you how to approach it differently. In this case it's telling me why I can't choose checkboxes right now and it's telling me to do the other way that I should do this is to create a grid and then create the checkbox choice there. So it's giving me some additional information even when I choose something that can't be done.

And on the derived these are the same choices we had before. They're just spread out a little differently. I have free form derived answers or a series of passage names or a series of folio names.

My hope is that you're going to immediately find this easier to use than what you've been using even though it is unfamiliar to you.

 

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